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Call For Programs: Submission Guide
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2018 Call For Programs: Program Submission Guide

This page contains all of the information you will need to prepare and submit your program proposal. Please review this information carefully and ensure you have everything ready to go when you begin the submission form. Once you begin the form, you will not be able to save your progress and return later, so it will be important that all information is ready at that time. If you want to be able to collaborate and work on a draft of your proposal before you submit, we recommend using this document to hold that information.

It is recommended that you review the ACUHO-I Competencies early in the development of your proposal. For a helpful list of subtopics for each competency, please follow this link.

Click here when you're ready to submit your proposal!

OVERALL TIPS & HINTS

Before you submit your proposal, here are a few overall tips and hints: 

Fully review this handout. Even if you have submitted proposals to the Annual Conference before, some things have changed. Knowing what to expect will help make your submission process flow smoothly. Gather all of the information you may need prior to starting the online proposal submission process. This will ensure that you do not lose valuable work, or submit duplicate proposals. As you develop your proposal, consider your audience. How can you focus your presentation (from description, to learning objectives, to the outline) to ensure that the right participants are in the room, and that they are learning what you intended?  Connect the content of the presentation to a variety of campus types and/or situations. Use unique experiences to help each participant generalize to other situations.  Ensure the presentation can relate to schools in other countries.  Proposals and conference presentations should focus on the emerging and persistent issues in housing and residence life. 

As you develop your proposal, it is important to recognize that the issue discussed should be the priority of time spent in the session. The specific examples of campuses and settings should be used simply to illustrate the concepts of the issue and strategies used to address it. 

Your program proposal will be scored on the following criteria:

  • Proposal is of a high quality including depth, clarity, and conciseness
  • Proposal fits the content track and the description is aligned with the rest of the proposal
  • Proposal has clear and achievable learning outcomes
  • Proposal is well developed, and will allow learners to achieve learning outcomes
  • Proposal content is appropriate for the designated target career trajectory audience
  • Proposal will be effective in meeting the needs of the target audience
  • Proposal is focused on the issue, not just single campus program (unless a Showcase submission)
  • Proposal has potential application by residence life and housing practitioners 

REQUIRED PRESENTER INFORMATION

This section outlines the information you will be required to submit with your proposal.

PRESENTER CONTACT AND DEMOGRAPHIC INFORMATION

There will be a primary presenter for each proposal. All correspondence will be sent to this primary presenter. Up to three total presenters may be listed on the proposal form (along with their information).

You will need to supply the following for each presenter:

  • Name
  • Institution
  • Position Title
  • Professional level
  • State/Province
  • Email address
  • Contact Phone Number
  • First time presenter at AIMHO?
  • Supervisor Name
  • Supervisor Email

PROGRAM SESSION INFORMATION

PROGRAM TITLE

This is the title that will appear in the program guide and the mobile application. The title should draw the participant’s eye while accurately capturing the essence of the presentation. Titles that draw the eye, but do not actually identify the point of the workshop, often leave the participant frustrated.

PROGRAM ABSTRACT

Program Abstract is a brief summary/description of the session you will present. Please note this information will be available for participants in the conference program guide, and this description should effectively and concisely inform the participants what content to expect in the presentation. This is your marketing blurb, and will largely determine if participants choose to participate in your session or not.

LEARNING OBJECTIVES

You will identify learning objectives for your program. While your program description above is a high level description of your session, the learning objectives are statements that indicate what the participant will know or be able to do as a result of participating in the session. These objectives are used extensively in the review process to select programs that meet the needs of our participants. Please do not simply restate your description in your learning outcomes.

The learning objectives will be published with your program title and abstract, and the objectives will be used by the Program Committee to determine a proposal’s merit in the selection process.

SESSION OUTLINE

Please identify a brief outline of how you plan to achieve the learning objectives of your session. Be specific about the learning strategies you plan to use so that participants are actively engaged with the content, and indicate the amount of time you will spend on each section of your outline. As you are planning your session, it’s important to remember that if you are using the experiences of your individual campus, you should clearly identify how the lessons learned and strategies used on your campus can be applied to a variety of campus settings and different situations in your presentation. Y

our outline should be limited to no more than 500 words, and be easily understood by reviewers. Additionally, it should be clear to the reviewers that the plan for your session will clearly allow participants to achieve the learning objectives for the session. If submitting a Round Table Discussion proposal, please include the prompts and/or questions you plan to use to facilitate the full program time.

Your outline will not be published and will only be used by the Program Committee to determine a proposal’s merit in the selection process.

PROGRAM SESSION TYPE

You will select from one of the following program session types:

TRADITIONAL INTEREST sESSION (50 mINUTE pRESENTATION & 10 mINUTE Q/a)

This session type allows the presenter(s) to present their content to their audience in a variety of styles/formats of their choosing, with the main focus being on giving the audience information about their topic/theme.

QUICKTAKES (25 MINUTE pRESENTATION & 5 MINUTE Q/a)

This session type is designed to be fast-paced information sessions around more narrowly defined topics. Perfect for presenting the outcomes of research, exploring the impact of an educational program, or outlining the changes in federal policy (among other topics).

ROUND TABLE DISCUSSION

This session type allows the presenter(s) to facilitate a discussion among audience members through the deliberate creation of prompts or questions surrounding a general topic. The main focus should be on the transference of opinion and experience of the audience members who are also participants. In the program outline, include the prompts and/or questions you plan to use to facilitate the 60-minute program time.

SHOWCASE SESSION

Showcases allow individual institutions to highlight a program or practice which occurred specifically on their campus. Showcases could highlight successful living-learning programs, residential student success initiatives, building/facility projects, effective incident responses, etc.

TARGET AUDIENCE

It is important to our audience that they are attending sessions that will best help to inform their practice. For this reason, we ask that you tailor your program with one specific target audience in mind.

GRADUATE ASSISTANTS

This audience group will consist mostly of graduate students who balance classroom work and the day-to-day implementation of housing and residence life operations.

ENTRY LEVEL PROFESSIONALS (1-3 Years)

This audience group will consist mostly of  entry level professionals and/or support staff that work directly or indirectly with the day-to-day implementation of housing and residence life operations.

ADVANCING ENTRY LEVEL PROFESSIONALS (4+ YEARS)

This audience group will consist mostly of professionals in entry level titles but with several years experience in those roles.

MID-LEVEL PROFESSIONALS

This audience group will consist mostly of mid-level professionals and/or support staff who coordinate services and programs and oversee the implementation of housing and residence life operations. Generally, these staff will supervise one or more graduate or entry-level professionals.

SENIOR HOUSING OFFICERS

This audience group will consist mostly of mid- to senior-level professionals who oversee the strategic development, direction, and implementation of housing and residence life operations on their campuses. 

PROGRAM CONTENT TRACK

As you submit your proposal, you will also self-identify which content track most appropriately describes your session content. Our content tracks, based on AUCHO-I Core Competencies, outline those areas that are unique in housing and residence life when compared to other fields or areas of student affairs. A brief description of the content tracks and their subtopics are included in the table below. You may only select one Content Track that best fits the content of your session. For more information, please see the ACUHO-I Core Competencies web page, http://www.acuho-i.org/resources/core-competencies   

We have also pulled several topic areas from NASPA/ACPAs joint Professional Competencies, of which the full document can be found here: https://www.naspa.org/images/uploads/main/ACPA_NASPA_Professional_Competencies_FINAL.pdf. Those pulled from NASPA/ACPA are noted as such in this table.

Content Track Sub-Topics Description
Ancillary Partnerships

-Public/Private Partnerships
-Corporate Partners
-Specialized Housing

Facilitating public/private partnerships (PPP) with corporate entities to provide high quality
residential living options for students. Also includes specialized or group housing options in
residential settings.
Conference Services

-Summer Conferences
-Sales & Contracting
-Resource Allocation and Management

Facilitating the use of campus facilities for short-term institutes, camps, or other events that
generally involve non-students.
Crisis Management -Intervention
-Prevention
Prevent, prepare for, and manage risk and critical incidents that occur with facilities and
students in on-campus settings.
Evaluation & Planning

-Assessment & Program Planning
-Research

Assessment and research of programs and services provided by the Department to improve
future planning and decision making.
Facilities Management -Facilities Assessment
-Master Planning
-General and Preventative Maintenance
-Capital Project Management
-Sustainability
-Inventory Control and Materials Handling
 
Assessing, planning and maintaining the physical infrastructure of on-campus housing
communities.
Human and Organizational Resources -Recruitment and Selection
-Orientation and Training
-Supervision
-Performance Appraisal
-Collective Bargaining and Grievance
The recruitment, development, supervision and evaluation of staff in housing and residence
life.
Occupancy -Contracts and Lease Agreements
-Applications and Assignments Process
-Forecasting and Trending
-Information Technology
Developing housing projections, occupancy management policies and agreements, and the
applications and room assignments process.
Resident Educational Services -Personal Development
-Community Development
-Academic Initiatives
-Advising
-Leadership
Facilitating the personal, academic and professional development of student residents
and leaders.
Student Behavior

-Student Conduct
-Conflict Resolution

Coordinating the student conduct and conflict resolution process.
Social Justice (NASPA/ACPA) -Civil Discourse
-Activism
-Equity
-Diversity and Inclusion
-Freedom of Speech
Both a process and a goal which includes the knowledge, skills, and dispositions needed to
create learning environments that foster equitable participation of all groups while seeking to
address and acknowledge issues of oppression, privilege, and power. This competency
involves student affairs educators who have a sense of their own agency and social responsibility
that includes others, their community, and the larger global context.

AV NEEDS

All program rooms will be equipped with the following items, any other needs are the responsibility of the presenter(s)

  • Projector and Screen (computer and connectors not provided)
  • Internet will be general conference wifi (it is recommended that presentations with media be downloaded prior to presenting)

READY TO SUBMIT?

Once you have finished preparing your proposal with the above-required information, you are ready to submit the proposal. Remember, once you begin the form you will need to complete all pages and submit. If you leave the page and return later, you will need to start over.

Click here when you're ready to submit your proposal!

CALL FOR PROGRAMS TIMELINE

The timeline for this year's call has been extended to allow staff who join our region over the summer to be able to submit programs. We would encourage all senior housing officers and supervisors include information about the AIMHO 2018 conference as well as the ability to submit a program to all new staff joining the region over the summer months.

The deadline to submit your proposal is Friday, August 3, 2018.

All submitters, regardless of decision, will hear back from the committee no later than Friday, September 7, 2018 regarding the status of their program submission.

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