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CONSTITUTION OF THE ASSOCIATION OF INTERMOUNTAIN HOUSING OFFICERS
ARTICLE I. Name. The name of this organization shall be the Association of Intermountain Housing Officers and shall hereafter be known as the Association.
ARTICLE II. PURPOSES. The purpose of the Association shall be:
Section I. The improvement and coordination of housing and foods service operations for students and staff members in institutions of higher learning.
Section II. Sponsorship of those activities and services which will serve its members and provide for them a means of exchange and distributing professional information and ideas relating to the administration of physical, financial, social, and educational phases of housing and food services program in colleges and universities.
ARTICLE III. MEMBERSHIP.
Section I. Membership in the Association shall be open to all housing officers (see by-laws for definition) in institutions of higher learning, including junior colleges and those offering a baccalaureate of higher degree. Membership shall be by institution.
Section II. The membership year for the Association shall be from July 1 through June 30. The institutional billings will be mailed out no later than July 1 of the current membership year.
ARTICLE IV. DUES. There shall be no fee charged for admission to the Association. Annual dues will be established by the Association by-laws.
ARTICLE V. ANNUAL CONFERENCE. The Association shall hold a conference annually.
ARTICLE VI. REPRESENTION.
Section I. Any institution of higher learning shall be entitled to send one or more representatives to Association conferences. Only housing officials of member institutions shall be eligible for offices in the Association.
Section II. Each member college or university sending representative or representatives to an Association conference shall have one vote regardless of the number of delegates in attendance.
ARTICLE VII. OFFICERS.
Section I. The Officers of the Association shall be the President, Immediate Past President, President-Elect, Secretary, Treasurer, and two Members-at-Large.
Section II. The President-Elect shall be elected at the Annual Conference of the Association and shall serve until the next following conference. The President-Elect shall automatically progress to the Presidency the succeeding year, provided he or she shall be elected to an annual conference and shall serve for a two-year term providing he or she remain eligible for membership in the Association. The Treasurer shall be elected to an annual conference and shall serve for a three-year term providing he or she remains eligible for membership in the Association. The Secretary and Treasurer shall be eligible for re-election for a second term.
Section III. The Members-at-Large shall be elected at the Annual Conference on alternating years for two-year terms. One Member-at-Large shall be an entry-level person with three or less years of full-time residence hall experience. Both must remain members of the Association.
Section IV. Nominations for election of officers shall be made from the floor by representatives of member institutions.
Section V. The seven elected officers: President, President-Elect, Immediate Past President, Secretary, Treasurer and the Members-at-Larger shall constitute the Executive Committee. The Executive Committee shall have full responsibility for conducting the affairs of the Association and carrying out its duties.
Section VI. The president shall have the authority to appoint committees, as he or she feels necessary.
ARTICLE VII CONDUCT OF BUSINESS
Section I. The Association shall conduct a business meeting during each annual conference. Sixty percent of the voting members in attendance at the annual conference constitute a quorum.
Section II. Any matters which the President or the Executive Committee may wish to refer to the membership at times when the annual conference is not in session may be submitted to the membership by correspondence if it cannot be deferred until the next annual conference.
Section III. Officers for the ensuing year shall be elected at
the business meeting of the Association, which is to be conducted
during the annual conference. .
ARTICLE IX. CONTROL OF FUNDS.
Section I. The Treasurer shall open and maintain accounts in the name of the Association in FDIC insured banks. All disbursements of the Association funds shall be check initialed by the Treasurer.
Section II. The Treasurer shall be responsible for the receipt and disbursements of the Association funds and shall render a Treasurer’s Report to the Association at the business meeting of each annual conference.
Section III. Association funds shall be used to defray the normal operating expenses of the Association including clerical expenses, postage, stationery, and the collection and transcription of minutes of the annual meeting. Other uses of such funds shall be made only in those cases where such expenditures clearly implement the general objectives of the Association and only with the approval of the Executive Committee of the Association.
ARTICLE X. AMENDMENTS.
Section I. This constitution may be amended by two-thirds majority vote of representatives from paid member institutions. Only one vote shall be recorded from each college or university belonging to the Association.
Section II. Amendments to the constitution may be proposed by any member. Such proposals shall be submitted in writing to the president of the Association and shall be presented to the business meeting by him or her at the next annual conference.
BY-LAWS
Of the
ASSOCIATION OF INTERMOUNTAIN HOUSING OFFICERS, INCORPORATED
ARTICLE I. MEMBERSHIP
Section 1. Member Institutions
All institutions of post-secondary education are eligible to be member institution of the Association. Any housing organization administered by a chief housing officer may be recognized as a separate member institution. Institutions that pay annual dues according to the following shall be considered members during the membership year, which extends from July 1 through June 30:
Housing Occupancy of Institution Dues
0 -1000 $60 1001 – 2000 $80 2001 – 4000 $100 4001 + $120
Each year membership institutions shall receive an accounting of all member institutions and the housing officers employed therein.
Organizations that contribute to the Association’s purpose as defined in the Articles of Incorporation, and not otherwise eligible to be member institutions, are eligible to be associate member institutions
Section 2. Individual Members
Housing officers employed by member institutions are individual members of the Association. A housing officer is any employee of a member institution who has direct or major responsibilities for some aspect of student housing, such as administration, education, management, food services or operation of off-campus housing.
ARTICLE II. MEETING
Section 1. Annual Conference
The membership shall assemble at least once in every year at an annual conference, at a time and place to be determined by the membership. A member institution selected at the business meeting of a preceding conference to host the next annual conference shall designate one of its housing officers to serve as host committee chairperson. The host institution must accept the responsibility of hosting the annual conference and agrees to conduct the conference according to guidelines established by the Association.
Housing officers of member institutions may be delegates to the annual conference. The chief housing officer of a member institution must endorse the conference registration of each delegate for that institution, verifying that each delegate qualifies as a housing officer.
A business meeting shall be conducted at the annual conference, at which a quorum shall consist of representatives of at least sixty percent of the member institutions attending the annual conference. Each member institution in attendance shall have one vote at the business meeting. The association shall prepare and distribute to the membership a summary of the actions of the Association at the annual conference. Matters to be considered by the membership when the annual conference is not in session shall be conducted by correspondence.
ARTICLE III. OFFICERS
Section 1. Officers Enumerated
The officers of the Association shall be the President, President-Elect, Immediate Past President, Secretary, Treasurer, and two Members-at-Large.
Section 2. Qualifications and Terms of Office.
Housing officers from member institution shall be eligible to serve as officers of the Association. One member-at-Large shall be an entry-level member with three years or less of full-time experience as a housing officer. The President-Elect, Secretary Treasurer and the two-Members-at-Large shall be elected by a majority of the member intuitions present at the annual conference business meeting.
After serving one year, the President-Elect shall assume the office of President. The President shall serve a one-year term and then assume the office of Immediate Past President for a one-year term. The Secretary shall be elected to serve a two-year term. The Treasurer shall be elected to serve a three-year term. The Members-at-Large shall be elected on alternating years for two-year terms.
Section 3. Executive Committee.
The President, President-Elect, Immediate Past President, Secretary, Treasurer and the Members-at-Large constitute the executive committee. The AIMHO Sage, Annual Conference Program Committee Chairperson and the AIMHO College Committee Chairperson shall be ex-officio members of the executive committee. The executive power is vested in the executive committee, which shall be empowered to conduct the affairs of the Association and carry out its directives. Trustees shall be appointed from the Executive Committee by the President annually.
Section 4. Duties of the President
The President is the chief executive officer of the Association and shall fulfill all duties listed herein and as prescribed by the members, including but not limited to the following:
a. presides over all Association meetings and executive committee meetings;
b. makes all necessary committee appointments;
c. serves as the spokesperson for the Association;
d. serves as a member of the ACUHO-I regional presidents’ committee;
e. invites appropriate representatives to attend the annual conference, i.e. ACUHO-I President or President-Elect, ACUHO-I Regional Representative, IACURH representative;
f. prepares (with assistance from the Treasurer) an annual budget;
g. prepares the agenda for the annual business meeting;
h. presides over executive committee summer meetings;
i. attends the annual conference and AIMHO College;
j. attends or sends representatives to the RAppin conference;
k. oversees the work of the Members-at-Large;
l. organizes Association reception at ACUHO-I; and
m. oversees the AIMHO College and Research and Information Committees.
Section 5. Duties of the President-Elect
If the President is unable to perform the duties of the office, the President-elect shall complete the term of the President and then serve the next succeeding term as President. In addition, the President-Elect shall perform duties which include but are not limited to the following:
a. serves as a member of the executive committee;
b. assumes duties of the President in the President’s absence;
c. serves as liaison to the diversity committee;
d. updates and publishes a directory of all Association members;
e. oversees and assist the newsletter editor;
f. recruit members;
g. attends annual conference;
h. attends executive committee meetings;
i. works closely with annual conference host and program committee chairs; and
j. coordinate orientation meeting of new executives and chairs.
Section 6. Duties of the Secretary.
The Secretary:
a. serves as a member of the executive committee;
b. serves as the custodian of Association documents and records, carries on all necessary correspondence, and prepares and distributes Association stationary;
c. prepares minutes of all meetings and records, transcribes, and distributes a summary of the annual conference and business meeting minutes to all member institutions;
d. prepares, manages, and updates the database and distributes the regional directory.
e. corresponds with various Association constituencies.
Section 7. Duties of Treasurer
The Treasurer:
a. serves as a member of the executive committee;
b. serves as treasurer of the Association, collects and distributes all funds, and prepares an annual financial statement;
c. manages Association revenue and bank accounts by establishing and maintaining Association accounts in a Federal Deposit Insurance Corporation bank or in an insured account, by making all funds disbursements by check, and by rendering a report of the treasury at the annual conference business meeting;
d. sends dues billings to member institutions by July 1
Section 8. Duties of the Immediate Past President.
The Immediate Past President
a. solicits bids for AIMHO Annual Conference and RAppin conference host schools;
b. serves as member of the executive committee;
c. serves as the chair of executive committee nominations;
d. recruit committee chairperson and members;
e. advises the President and executive committee;
f. oversees the Awards and Recognition committee; and
g. prepares awards, plaques, and certificates to recognize members’ contributions as
1) program chairs: AIMHO, RA 2) host chairs: AIMHO, RA 3) executive officers 4) committee chairs 5) other chairs
Section 9. Duties of the Member-at-Large (senior level).
Member-at-Large (senior level)
a. serves as a member of the executive committee;
b. assists with membership recruiting;
c. attends all executive committee meetings;
d. assists in the advertising, recruiting, and selection of recipient(s) for various AIMHO Conference Scholarships;
e. assists in the advertising, recruiting, and selection of recipient(s) of the ACUHO-I New Professionals Scholarship;
f. serves as liaison between the members and the executive committee; and
g. fulfills all other duties and projects as assigned by the President or the Executive committee.
Section 10. Duties of the Member-at-Large (entry level)
The Member-at-Large (entry level)
a. serves as a member of the executive committee;
b. plans and implements newcomer orientation and welcome at the annual conference in conjunction with the Program Committee;
c. encourages participants in Association activities;
d. serves on the RAppin program committee;
e. attends the annual conference, and the conference;
f. serves as liaison to AIMHO College committee
g. serves as liaison between the members and the executive committee;
h. contributes to the new professionals page in the Newsletter, and
i. fulfills all other duties and projects as assigned by the President or the executive committee.
Section 11. Vacancies.
If the office or offices of President-Elect, Secretary, Treasurer, Member-at-Larger (senior level) or Member-at-Large (entry level) become vacant, or if an executive officer is for any reason unable to perform the duties of the office, the President shall, within thirty days after learning of the inability, call for an election to fill the vacancy. The person elected to fill the vacancy shall complete the term of the vacated office. It both the offices of the President and President-Elect become vacant, or if both executive officers are unable to perform their duties, the Immediate Past President shall assume the office of President.
Section 12. Recall.
In the event a member or members of the executive committee fail to perform their duties, violate the Articles of Incorporation or the Association By-laws, or disregarded the direction of the membership, that member shall be subject to a recall election. An officer shall face a recall election when a petition requesting the recall; pf the officer and bearing the authorized names of 20 percent of the member institutions is presented to the executive committee. Within thirty days after a valid recall petition is presented, the President shall appoint a special election commissioner, who shall be responsible for calling a recall election. The recall election shall be conducted by mail, if necessary, and shall be concluded with forty-five days of the appointment of the special election commissioner. The special election commissioner shall inform the membership of the recall election and shall receive the names of the candidates. It is the duty of the election commissioner to provide each member institution with a recall election ballot. Each member institution shall have one vote. The candidate receiving the most votes shall be the winner. Should the two leading candidates include the recalled member and receive an equal number of votes, the recall shall have failed.
ARTICLE IV. REVENUE
The Association shall have the power to collect annual dues from the member institutions. The amount of annual dues shall be established from time to time by a majority of the memberships and presented in the By-laws of the Associations. Revenues shall be appropriated for the execution of Association business, which must be clearly for fulfilling one or more of the purpose of the Association as stated on the Articles of Incorporation. It shall be the duty of the executive committee to prepare and present a budget to the membership at the annual business meeting. The budget shall be approved by a majority of the membership present and voting. The executive committee shall have the power to appropriate approved funds. Approval of such appropriations shall be by a majority of the executive committee.
ARTICLE V. STANDING COMMITTEES
Section 1. Standing Committees.
The standing committees of the Association are Awards & Recognition, Diversity, Marketing, Program, Research & Information, AIMHO College, CHO Institute, and Finance.
ARTICLE VI. AMENDMENTS
Amendments to the Articles to Incorporation and By-laws may be proposed by any member or member institution. Such proposals shall be submitted in writing to a member of the executive committee and presented to the membership at the annual business meeting or within sixty days, whichever comes first. The Articles of Incorporation or By-laws shall be amended by a two-thirds majority vote of member institutions.
ARTICLES OR INCORPORATION FOR THE ASSOCIATION OF INTERMOUNTAIN HOUSING OFFICERS, INCORPORATED
I. NAME The name of the corporation is the Association of Intermountain Housing Officers, Incorporated.
II. DURATION
The duration of the corporation’s existence is perpetual.
III. PURPOSE
The corporation is a nonprofit corporation and is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making and distributions to organizations that qualify as exempt organizations under section 501 (C) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Within the limits of said nonprofit and exclusively charitable, religious, education, and scientific activities and purposes, the corporation may conduct the following educational activities:
a. provide activities and services that promote the advancement of housing and food services for students and staff in institutions of higher education;
offer professional training and personal development programs;
promote the exchange of ideas by housing professionals and related service officers, including exhibits and product demonstrations; and
foster the distribution of professional information relating to the education, financial, social and facilities phases of housing operation.
IV. RESTRICTIONS
No part of the net earnings of the corporation shall inure the benefit of, or be distributable to its member, trustees, officer, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in Article III hereof. No substantial part of the activities of the corporation shall be carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution or statements) any political campaign on behalf or of in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section, or 501 (c) (3) of the Internal Revenues Code, or corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170 (C) (2) of the Internal Revenue Code, or corresponding section of any future tax code.
V. MEMBERS
The corporation shall have members, and the qualifications for membership shall be as stated from time to time in the corporation’s by-laws.
VI. SHARES OF STOCK
The corporation shall have no shared of stock as evidence of membership or interest in property rights.
VII. DISTRIBUTIONS UPON DISSOLUTION
Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (C) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the state district court of the county in which the principal office of the corporation is then located, exclusively for such purpose or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purpose.
VII. TRUSTEES
The number of trustees constituting the initial governing board is three. The names and street addresses of the initial trustees are:
Greg Ziebell University of Arizona El Portal Tucson, AZ 85721
Rich Payne Northern Arizona University P.O. Box 4100 Flagstaff, AZ 86011-4100
Ginny Racette Sheridan College Sheridan, WY 82801
IX. INCORPORATOR
The name and street address of the incorporator of the corporation is:
Julie Franklin Brigham Young University 300SASB Provo, UT 84602
X. REGISTERED AGENT AND INITIAL PRINCIPAL OFFICE
The registered agent appointed for the corporation is Julie Franklin, Brigham Young University, 300SASB, Provo, UT 84602
XI. AMENDMENTS
Theses articles may be amended as provided in the By-laws. |